September 18, 2018
Education and Nonprofit
Another Source’s client, UCLA, is recruiting an Accounting Supervisor to join their team. This is an exciting time at UCLA as they prepare to implement a new financial system across University.
This Accounting Assistant position is one of a number of critical roles that will be instrumental in providing key accounting support, allowing the existing team to support the development, testing and implementation. The innovation, the complexity, the diversity, and the opportunity for impact and learning are endless at UCLA. When you join the University you are expanding your career beyond a team to an economic engine with a world of opportunity.
Here's a little about UCLA and the position they are seeking to fill: As one of Southern California’s top five employers, UCLA is the workplace of more than 42,000 people and contributes $12.7 billion to the economy. Innovation at UCLA has produced an active portfolio of almost 3,000 inventions. More than 140 companies have been created based on technology developed here. The Accounting Supervisor works independently or under broad direction of the General Accounting department's Assistant Manager, Accounting Operations Accounting and Cash Management Manager to analyze, reconcile and resolve outstanding items from bank accounts. This includes working with various banks to ensure information is being transmitted correctly, validating information to determine where errors might occur, and making corrections as necessary. Major duties include supervising the Accounting and Cash Management staff and performing reconciliations of campus depository bank accounts, student loan accounts, and various balance sheet accounts. The General Ledger accounts are reconciled against the bank, student loan information from ACS, and other systems based on account type. Prepare financial journals as needed to record adjustments on resolved items. Work with departments to resolve outstanding reconciling factors. Contributes knowledge of banking processes and relationships in the development of policy and procedures to strengthen internal controls at UCLA. Oversights staff contributions to ensure their contributions are in alignment with generally accepted accounting principles. Analyze, interpret, and recommend procedures to streamline departmental processes. Participate with department teams to ensure implementation of new processes is optimal for both user and reconciler, to ensure accurate accounting of campus funds. Special project oversight and duties as assigned.
The Accounting Supervisor completes work independently performing specialized and complex professional accounting duties through knowledge and understanding of generally accepted accounting principles and practices. Work assignments include creation of complex financial reports, monitoring expenses, analyses, analysis of accounting control procedures and recommendation of changes; supervises and assists in education and training of staff. Responsible for project and/or technical lead as needed and supervising professional staff (Accountant I's and II's) to assure they meet generally accepted accounting principles and practices. Requires independent judgment and initiative to resolve both routine and non-routine issues.
Thorough knowledge of accepted accounting principles and practices equivalent to a Bachelor's Degree (with a major in accounting, business administration, economics, mathematics, or other related field), accounting certificate program, or equivalent work experience. Skill in analyzing information, problems, practices, or procedures to: Identify the problem or objectives Identify patterns, tendencies, recognize alternatives, and their implications, trends, and relationships Formulate logical and objective conclusions. Recommend and implement improved procedures and processes Creativity and initiative to develop workable solutions to problems when answers are not readily apparent. Ability to keep abreast of changing external regulations and University policies and procedures regarding cash handling--cash, credit card deposit, and controlled disbursement activities. Sufficient knowledge of banking practices for multiple banks including credit card processing and electronic funds transfer systems. Skill in modifying or adopting procedures or methods to meet dynamically changing priorities and technologies; and promote effective and efficient operations. Advanced skills in utilizing computer spreadsheet, databases, and word processing to analyze financial data, interpret findings, and report results. Working knowledge of University records management procedures to ensure proper maintenance of accounting documents. Three to five years of professional accounting experience or equivalent. Skill in analyzing cash or bank related departmental accounting systems, and recommending necessary changes consistent with sound accounting practices. Skill in writing concise, logical, and grammatically correct correspondence, analytical reports, and procedures (some of which deal with complex subject matter). Thorough knowledge of audit standards to help identify patterns and trends that may signify potential fraud. Ability to work independently in setting priorities to ensure that duties are performed accurately and on time with minimum supervision. Excellent interpersonal skills to work with co-workers and customers, banks/credit card companies, and management. Ability to analyze the general ledger and other financial systems and data; interpret data in varying formats; prepare complex reports in various formats. Ability to work efficiently and effectively in the midst of diversified responsibilities and changing priorities while confronted with frequent interruptions and/or distractions. Demonstrated ability to supervise a professional staff of approximately five people. Ability to provide professional, courteous, timely, and effective customer service. Ability to identify and deal with sensitive issues and work with confidential documents.
Detailed knowledge of UCLA and UCOP accounting systems, procedures, and policies relevant to assigned accounts or funds. This is initially a two-year fixed term position and provides the same benefits as a continuing employee; competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. UCLA offers an exceptional setting for professionals to gain exposure throughout the University and advance their careers accordingly
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy UCLA is a Tobacco-Free environment. For more information, please view the policy at: www.tobaccofree.ucla.edu Another Source works with their clients, on a retained project basis, to maximize the recruiting process.
Two plus years of experience