Accounts Payable Manager

March 14, 2019


Company

CSU San Jose

Industry

Education and Nonprofit

Category

Finance

Location

San Jose, Calif.


Description

 

San Jose State University Research Foundation (SJSURF) is a non-profit auxiliary of San Jose State University. SJSURF is totally self supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational related activities.

As an integral member of the San Jose State University community, SJSURF provides an entrepreneurial framework through which local, state and federal agencies, businesses, and private foundations engage SJSU faculty and students in sponsored research, public service and community projects, consulting, and other specialized educational activities in support of the University’s mission. Delivering specialized business services to support a diverse range of externally-funded activities, the San Jose State University Research Foundation fosters the University’s quest for excellence. The Research Foundation team supports faculty through each step in the research proposal process: planning a project, identifying sources of funding, developing a grant proposal, submitting proposals to sponsoring agencies, and managing business details once the project is funded.

SJSURF is proud to offer a generous compensation and benefits package all in an environment where personal and professional development is encouraged. This includes nine health insurance plans to choose from, free dental and vision for employee and eligible dependents, paid federal & state holidays, retirement plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, vacation and separate sick plans, employee discounts and paid training and conferences.

Please visit: http://www.sjsu.edu/researchfoundation/humanresources/benefits/index.html to get more details.

About the position

The Finance and Accounting Department of the SJSURF provides financial and administrative support services to researchers. These services include Purchasing, Accounts Payable, Accounts Receivable, Cashiering, Property, General Ledger and Risk Management. The Accounts Payable Department is responsible for the accurate and timely payment of: Vendor invoices; Business expense reimbursements; Travel reimbursements; Credit application processing; Form 1099 processing; Nonresident alien tax assessments; and Compliance with Federal, State, and Sponsor Agencies’ guidelines.

As a member of the Finance and Accounting team, plan, organize, and supervise the daily functions of the Accounts Payable Department. Processes and monitors accounts payable and purchasing activities of over 1,500 Sponsored Projects, Campus Programs, Board Designated Programs and Central Office accounts. Supervise Four (4) full time employees and one (1) student assistant

Essential duties:

  • Manage the processing, scheduling and prioritizing of accounts payable and purchasing functions in accordance with existing Foundation policies and procedures and generally accepted accounting principles.
  • Manage accounts payable staff, including timesheet approval and yearly performance appraisals.
  • Review check request back up documentation for validity and accuracy for payment including advances, services of consultants and independent contractors, supplies, equipment, travel, and stipend/fellowship payments. Ensure compliance with CSU, State of California and Federal OMB circulars regarding spending policies, rules and regulations.
  • Respond to Accounts Payable and Purchasing related inquiries from internal and external sources.
  • Prepares and submits special reports.
  • Program administrator for Pcard.
  • File governmental forms 1099’s, 1042’s, 590, DE542.
  • Reconcile petty cash for all departments and SJSU auxiliary invoices.
  • Perform monthly debarment testing.
  • Manage preparation and posting of outgoing wires.
  • Prepare and reconcile audit schedules and manage auditor requests for external and CSU audits.
  • Evaluate Accounts Payable and Purchasing procedures for compliance and efficiencies and confer with the Senior Manager of Accounting and Director of Finance & Accounting in the formation and implementation of policy and procedures.

Requirements

 

Qualifications:

Education Bachelor’s degree in Accounting or a related filed or equivalent experience is required.

Experience:

Requirements include 5+ years of high volume accounts payable experience, processing and monitoring accounts payable, and purchasing activities. This experience must evidence increasingly responsible assignments/responsibilities.

Three years of overall supervisory experience is also required.

Experience with government grants or non-profit experience is highly preferred.

At least three years supervisory experience.

Experience with government grants preferred.

Knowledge, Skills & Abilities:

General knowledge of principles and methods of computerized and manual financial record keeping is required; knowledge of grant accounting and GASB preferred.

Demonstrated ability to coordinate varied tasks, meets deadlines, and successfully complete projects.

Ability to work with minimum supervision and apply initiative, and judgment in resolving problems.

Ability to organize work, set priorities and meet critical deadlines with little supervision.

Ability to work independently; ability to communicate effectively, both orally and in writing.

Ability to work under pressure relationships with University administrators, independent auditors and the general public.

Ability to be both an effective team member and team leader.

Demonstrated ability to act as liaison on major issues between functional working areas. Interactions involve matter of importance where maintaining effective working relationships is a prime concern to the Foundation.

Demonstrated ability to communicate effectively in verbal and written form and to maintain good working relations with faculty, staff, and students.

Complexity of duties:

Works on a variety of problems of moderate scope where analysis of data or solutions requires and evaluation of intangible, variance factors. Exercises independent judgment in developing methods and evaluation criteria for achieved results.

Work without appreciable direction on assigned projects/programs.

Supervisory responsibilities:

Partners with Human Resources in administering appropriate personnel actions including salary changes, signing timesheets, disciplinary actions, training, and performance evaluations

Interpersonal contacts:

Reports to the Senior Manager of Accounting

Interacts with the internal office staff (personnel, contracts and grants, and accounting) on a daily basis.

Maintains a professional working relationship with project directors, faculty member, SJSU support staff, and students on all Accounts Payable matters

Physical requirements:

Must be able to operate a PC including mouse and keyboard.

Must be able to operate a ten-key adding machine.

Must be able to operate a check-signing machine.

Must be able to operate a credit card processing terminal.

Must be able to operate general office equipment.

Must be able to sit for extended periods of time.

Required visual acuity associated with concentrated computer

Fortune 1000 Company?

No

Job Type

Full Time

Career Level

Manager

Salary

$70,000

Travel Requirements

0

Contact Name

Lindsay Brown