Associate Manager, Lease Accounting

February 26, 2019


Stanford University


Education and Nonprofit




Palo Alto, CA


Stanford University is one of a select group of American universities that have achieved eminence in both undergraduate and graduate education and in a broad range of academic disciplines. The University is internationally recognized for the quality of its teaching and research, its distinguished faculty and its outstanding student body. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work.

Within the Financial Management Services (FMS) organization, the Financial Analysis and Information Reporting team (“FAIR”) is part of the Controller’s Office (CO) and is responsible for financial reporting, the coordination of our external audit, financial analysis, and a variety of general accounting activities. FMS’s goal is to lead, drive and model best practices in financial management for the campus community, while maintaining proper controls and compliance with internal and external policies. FMS brings together the Controller’s Office, Procurement, Office of the Treasurer, Global Business Services and Financial Management Consulting and Support. This position reports jointly to Director of Financial Reporting within FAIR, the Director of Capital Accounting within the CO, and the Director of Property Management with the Property Management Office (part of the broader Business Affairs organization that comprises FMS and other units). Administratively, this position will reports to the Director of Financial Reporting.

Job purpose:

Perform complex accounting functions including designing and performing ad hoc analyses, maintaining complex accounting systems, analyzing large data sets, and reconciling complex accounts. Specifically in this role, the Associate Manager/Lease Accounting will serve as:

  1. Subject Matter Expert in the implementation of ASC 842;
  2. Business owner of Oracle Property Manager (OPM), the system solution for Stanford’s leases and work closely with the implementation consultants, recommending opportunities for efficiency and to implement internal controls;
  3. For PMO/CA: review requisitions and enter leases into OPM that meet or exceed established thresholds;
  4. Reconcile or review the reconciliation of the lease accounting information,
  5. Assist in the evaluation of new complex leases;
  6. Develop the accounting disclosures for our FY20 annual financial report and,
  7. Provide training to others on OPM.

Core duties:

Perform complex and detailed reconciliations, closure processes, research and critical analyses. Identify, prioritize, and resolve complex financial issues which may span multiple areas; identify underlying issues; recognize exceptions; recommend solutions.

OPM is a new platform and some systems and operational areas will need to be improved.

  • Identify, research and resolve issues. Understand concepts and theory.
  • Determine that appropriate controls are in place—including segregation of duties—to ensure the integrity and the completeness and accuracy of data.
  • Perform timely reconciliations of data from OPM to Oracle GL and other subsystems.
  • Research possible solutions and make recommendations to department leadership based on audit / report reviews and identified accounting issues; advise leadership regarding business activities; provide cost analyses; plan studies; and determine business activity costs.
  • Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
  • Develop complex financial data, metrics, and reports for a variety of internal and external audiences.
  • Develop, design, or modify solutions for major segments of a program or accounting system; develop, recommend, implement and document new or revised policies and procedures.

New policies may come out of the OPM implementation and require existing policies to be revised or expanded. OPM will be a new “accounting system” to record entries for leases.

  • Demonstrates the depth of knowledge and ability to proactively implement any required changes.
  • Lead and support unit and organization strategy and change management initiatives.
  • Analyze existing systems and processes; identify greater efficiencies and improved internal controls opportunities; incorporate new regulations; recommend solutions that may require policy changes or new processes.
  • Lead and drive a process changes from beginning to end (collaborating with other departments/units).
  • Develop, recommend and implement new or revised policies and procedures for better controls and efficiencies.
  • Participate in critical analysis of existing systems and processes, identifying and implementing process improvement opportunities.
  • May act as a lead, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

*Other duties may also be assigned
**This is a 20 month fixed term position**


Education & experience:

  • Bachelor’s degree plus eight years of applicable experience, or an equivalent combination of education and relevant work experience.
  • Advanced proficiency in business applications, such as Microsoft Office; advanced Excel skills.
  • Experience with Oracle and Oracle Property Manager is preferred.
  • Advanced knowledge of accounting systems and the internet; computer literacy.
  • Strong communication skills, including the ability to clearly and effectively communicate information to internal and external audiences and client groups.
  • Demonstrated project management skills and ability to contribute/lead as part of a multi-functional team.
    CPA preferred.
  • Preference given to CPAs with a combination of Big 4 and industry experience.
  • Strong understanding of Generally Accepted Accounting Principles and the ability to interpret and apply advanced and complex accounting rules.
  • Solid understanding of COSO, compliance and internal controls.
    Excellent oral and written communication skills.
  • Ability to communicate and impart technical accounting knowledge and information in an easy to understand manner.
  • Ability to communicate decisions while educating at the same time.
  • Establish good working relationships with a diverse population.
  • Strong sense of service orientation, with a proven ability to balance controls and compliance.
  • Ability to develop solutions in situations where many variables are constrained and initiative to constantly improve the department.
  • High level of professionalism and integrity with a demonstrated ability to work productively with, and gain confidence of, many levels of an organization.
  • Ability to maintain focus, successfully execute plans, bring closure to activities, tasks and projects. Proven track record of getting things done.
  • Advanced proficiency in business applications, such as Microsoft Office; advanced Excel skills and accounting systems (e.g., Oracle Financials).
  • Preference given to candidates with experience using the Blackline account reconciliation tool.
  • Other skills necessary for this job is excellent organizational, analytical, and problem solving skills, an attention to detail, an ability to work independently, and the ability to work in a fast paced environment as an agent of change.
  • Flexibility to perform other functions as directed

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Our new Stanford Redwood City campus, scheduled to open in Spring 2019, brings together 2,700 staff in a collaborative environment that reflects Stanford’s culture and mission. The campus will offer amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a childcare center for Stanford families.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job Type

Full Time

Career Level




Travel Requirements


Contact Name

Lindsey Brown

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