Fund administration associate

May 15, 2019


Stanford University


Education and Nonprofit




Palo Alto, CA


Stanford Management Company (SMC), the University’s investment office, is responsible for managing the University’s endowment funds, which provide critical financial support to current and future generations of students and scholars, supplying over one fifth of the University’s operating budget each year. SMC pursues a long-term global, multi-asset class investment strategy that couples disciplined asset allocation with superior active management. The investment portfolio is designed to optimize long-term returns, create meaningful annual payouts to the University’s operating budget, and preserve purchasing power for future generations of Stanford scholars and academics. With Stanford University’s brand and SMC’s reputation as a thoughtful, long-term source of capital, SMC is able to partner with the best investment firms in the world to drive superior returns.

SMC is seeking an organized and detail-oriented Fund Administration Associate who will report to the Director of Investment Operations. This position will play an integral part in administering the information flow of SMC’s external managers and providing timely and accurate investment information to the investment team. The ideal candidate is highly productive and efficient with strong communication and problem solving skills.

Core duties*:

  • Maintain the integrity of SMC’s investment data for externally managed funds and direct investments.
  • Analyze and process investment transactions, including capital calls, distributions, and management and incentive fee accruals.
  • Process and validate investment level performance estimates and valuations by coordinating with third-party relationships to ensure accurate and timely information is captured.
  • Set up new investments in the system by working with the investment team to understand key investment properties and benchmarks, reading legal documents, and entering fee and liquidity terms.
  • Monitor team inbox and respond to requests accordingly.
  • Perform investment, cash, and unfunded commitment reconciliations.
  • Deposit key manager materials on SMC’s internal data storage system to allow for the investment staff to easily access important reports in a timely manner.
  • Support all asset classes (marketable securities, natural resources, real estate, and private equity).
  • Work closely with the investment team, reporting, and investment operations teams and communicate with various teams across SMC and the University as necessary.
  • Assist IT team with testing new systems or upgrades to existing systems.
  • Participate on SMC and portfolio administration project teams.

* - Other duties may also be assigned


Education & experience:

Bachelor’s degree plus four years of applicable experience, or combination of education and relevant work experience.

Knowledge, skills and abilities:

  • Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills.
  • Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
  • Understanding of and ability to apply accounting skills and concepts.
  • Knowledge of Generally Accepted Accounting Principles.
  • Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
  • Demonstrated project management skills and ability to contribute as part of a project team.

*A background check will be required for all final candidates.

Fortune 1000 Company?


Job Type

Full Time

Career Level

Two plus years of experience



Travel Requirements


Contact Name

Lindsay Brown

Contact Phone

+1 206-707-7421

Contact Email