Manager, firm operations

June 13, 2019


Company

Ropes & Gray LLP

Industry

Legal

Category

Legal

Location

NY & Boston


Description


Ropes & Gray LLP is a preeminent global law firm focused on providing the highest-quality advice on our clients’ critical legal and business issues. Our global team of 2,500 talented professionals regularly helps clients meet high-stakes challenges, solve complex problems and achieve key goals. These colleagues work together across a global office network that includes offices in Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo and Washington, D.C.

We are a contemporary firm that can bring more than 150 years of legal and institutional history to bear on the challenges clients face in today’s 24/7 global business environment. Our collaborative approach gives our clients—which include many of the world’s most respected companies and institutions—ready access to leading corporate, litigation, transactional and regulatory lawyers whose knowledge and experience span industries and geographies.

With an international presence, we focus on a number of key industries, including private equity; asset management; life sciences and health care; investment banking; technology, media and telecommunications; and consumer and retail. Our clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and health care organizations, educational institutions, and individuals.

We have consistently been recognized for our leading practices in many areas, including private equity, M&A, finance, asset management, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Ropes & Gray is an equal opportunity employer.

Job summary:

This new role provides an exciting opportunity for an exceptional individual to support firm leadership including the Chair, Managing Partner, Policy Committee, COO, SLT and other leaders by facilitating day-to-day activities and longer-term projects. The position calls for strong project management and organizational skills and a high degree of discretion and judgment.This role will support firm leadership in strategic and operational initiatives, internal and external client service, presentations and daily communication.

This new role provides an exciting opportunity for an exceptional individual to support firm leadership including the Chair, Managing Partner, Policy Committee, COO, SLT and other leaders by facilitating day-to-day activities and longer-term projects. The position calls for strong project management and organizational skills and a high degree of discretion and judgment. This role will support firm leadership in strategic and operational initiatives, internal and external client service, presentations and daily communication.

Essential functions:

  • Support firm leadership
    • Ensure accurate and timely communication of information to and from the Chair, Managing Partner, COO and other leaders; support the communication cascade, exercising excellent judgment, discretion and emotional intelligence while understanding, escalating and resolving matters
    • Partner with leaders, attorneys and cross-functional teams across the organization on strategic projects and initiatives, prepare briefings & analyses
    • “Look around corners” to ensure leaders have relevant materials for upcoming meetings, events, trips, etc. well in advance
    • Support successful, efficient meetings: develop agendas, prepare materials, document and circulate notes and follow up on action items
    • Serve as a liaison between various groups of firm leaders regarding strategic initiatives, open projects, firm communications and events
  • Execute special projects
    • Support and/or lead distinct initiatives commissioned by firm leadership, selectively serving as project manager or execution team member
    • Conduct research and data analysis, help define projects, meet with stakeholders, analyze cost, coordinate participants, monitor milestones, ensure continual assessment of progress against plan and sustain momentum to meet objectives
    • Proactively advance key firm priorities, identifying opportunities and thoughtfully proposing solutions and/or resources
  • Uphold a “one firm” approach across the global marketplace
    • Work with relevant experts to coordinate the preparation of visit materials; including regional, market, country, economic and financial analysis, client information, local office achievements and other relevant data
    • Take ownership of post-trip deliverables and actionable feedback as assigned
    • Domestic and international travel as needed
  • Calendar management & anticipation
    • Work closely with executive assistants and various firm leaders to ensure that leaders’ calendar priorities are enumerated and communicated when appropriate
    • Coordinate daily communications and calendars, prepare meeting schedules, agendas, materials and liaise with participants
    • Develop and maintain operations and communications calendar for executive-level events, presentations and communications

Working conditions:

Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position. The above job description is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Firm management reserves the right to amend and change responsibilities to meet business and organizational needs.

Requirements


Essential capabilities, education, experience and skills required:

  • Bachelor’s degree with 5+ years of experience in professional services/consulting environment.Master’s degree a plus but not required
  • High level of professional maturity and integrity, demonstrable good judgment in sensitive and/or complex situations and unwavering discretion with confidential information, i.e. “a vault”
  • Low ego, openness to feedback and commitment to excellence for excellence’s sake
  • Self-starter with a high level of initiative and a bias for action, eager to learn through hands-on hard work and adapting to new responsibilities, i.e. “a doer”
  • Exceptional attention to detail and follow-through, bolstered by outstanding organizational, project and time management skills
  • Excellent verbal and written business communication skills with extensive experience creating presentations
  • Ability to forge strong relationships and inspire trust quickly, collaborative work style, persuasive and influential at the executive level, and proven ability to manage situations and/or events successfully across business units, levels and regions, i.e., “high EQ”
  • Demonstrated ability to solve problems or propose solutions with creativity, innovation and confidence; ability to see opportunities within, and form structure out of, ambiguity
  • Ability to work well under pressure, juggle tasks and work efficiently against deadlines
  • Possesses a positive energy, sense of humor and confident, can-do attitude
  • Proficiency in Microsoft Office with demonstrated expertise in PowerPoint and Excel

Career Level

Manager

Travel Requirements

0%

Contact Email

jeslyn.alemany@ropesgray.com