Reconciliation accounting specialist

May 20, 2019




Education and Nonprofit




Los Angeles


Here's a little about UCLA and the position they are seeking to fill:

As one of Southern California’s top five employers, UCLA is the workplace of more than 42,000 people and contributes $12.7 billion to the economy. Innovation at UCLA has produced an active portfolio of almost 3,000 inventions. More than 140 companies have been created based on technology developed here.

Under the general supervision of the Accountant III, Supervisor of the of the Accounting & Cash Management department, the incumbent is responsible for the reconciliation, analysis, and resolution of outstanding items related to assigned Balance Sheet accounts under UCLA's Business and Finance Services (BFS) area. This includes working with BFS to validate information to determine where errors may occur and making corrections as necessary.

Major duties include performing reconciliations of various balance sheet accounts. The General Ledger accounts are reconciled against the Student Billing & Accounts Receivable (BAR) system, departmental records, and other systems based on account type. Prepare financial journals as needed to record adjustments on resolved items. Work with departments to resolve outstanding reconciling items.

Analyze, interpret, and recommend procedures to streamline departmental processes. Participate with department teams to ensure implementation of new processes are optimal for both user and reconciler, to ensure accurate accounting of campus funds.


  • Demonstrated thorough working knowledge of accounting principles and practices equivalent to a Bachelor's Degree with a major in Accounting, Business Administration, or closely related field.
  • Two years of progressively responsible accounting experience or equivalent.
  • Skill in analyzing information, problems, practices, or procedures to:
    • Identify the problem or objectives
    • Identify patterns, tendencies, recognize alternatives, and their implications, trends, and relationships
    • Formulate logical and objective conclusions.
    • Recommend and implement improved procedures and processes
  • Creativity and initiative to develop workable solutions to problems when answers are not readily apparent.
  • Ability to keep abreast of changing external regulations and University policies and procedures regarding cash handling--cash, credit card deposit, and controlled disbursement activities.
  • Thorough knowledge of banking practices including credit card processing and electronic funds transfer system.
  • Skill in modifying or adopting procedures or methods to meet dynamically changing priorities and technologies; and promote effective and efficient operations.
  • Skill in utilizing personal computer spreadsheet and word processing applications to prepare reports, presentations, and to analyze financial data.
  • Working knowledge of generally accepted records management procedures to ensure proper maintenance and destruction of student accounting documents.
  • Skill in writing procedures in non-technical terms for use by departmental personnel.
  • Skill in writing concise, logical, and grammatically correct correspondence, analytical reports, and procedures (some of which deal with complex subject matter).
  • Skill in performing efficiently amid frequent interruptions and/or distractions.
  • Thorough knowledge of internal control and audit standards to identify patterns and trends that may signify potential fraud.
  • Excellent interpersonal skills to work with customers, peers, subordinates, and management of all levels and diverse backgrounds.
  • Ability to analyze the General Ledger, and interpret financial data in varying formats; prepare complex reports in various formats.
  • Ability to work efficiently and effectively in the midst of diversified responsibilities and changing priorities.
  • Ability to provide professional, courteous, timely, and effective customer service.

Preferred qualifications:

  • Working knowledge of fund accounting and Government accounting experience.

This is initially a two-year fixed term position and provides the same benefits as a continuing employee; competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. UCLA offers an exceptional setting for professionals to gain exposure throughout the University and advance their careers accordingly.

Fortune 1000 Company?


Job Type

Full Time

Career Level

Two plus years of experience



Travel Requirements


Contact Name

Lindsay Brown

Contact Email