Travel Expense Accounting Manager

February 4, 2019


University of California, Los Angeles


Education and Nonprofit




Los Angeles, CA


Another Source's client, UCLA, is recruiting a Travel Expense Accounting Manager to join their UCLA Travel Accounting team. Here's a little about UCLA and the position they are seeking to fill:

This is an exciting time at UCLA as they prepare to implement a new financial system across University. This Travel Accounting Manager position is one of a number of critical roles that will be instrumental in providing key accounting support, allowing the existing team to support the development, testing and implementation. The innovation, the complexity, the diversity, and the opportunity for impact and learning are endless at UCLA. When you join the University you are expanding your career beyond a team to an economic engine with a world of opportunity.

Here's a little about UCLA and the position they are seeking to fill:

As one of Southern California's top five employers, UCLA is the workplace of more than 42,000 people and contributes $12.7 billion to the economy. Innovation at UCLA has produced an active portfolio of almost 3,000 inventions. More than 140 companies have been created based on technology developed here. Under the direction of the Director, Travel Services, Corporate Financial Services,

  • Act as Senior Policy Generalist for travel and entertainment conducted by executive management.
  • Review executive management travel and entertainment expenditures and resolve all issues prior to forwarding to the Assistant Vice Chancellor/Controller for approval.
  • Consult with Assistant Vice Chancellor/Controller for non-routine situations regarding executive travel reimbursements while ensuring that all requests for exception for Senior Management Group members are reviewed in a timely manner.
  • Responsible for annual reporting of tax information associated with social memberships.
  • Serve as the Express Manager for Travel Accounting.
  • Oversee relocation of T/E card program for UCLA and UC Merced.
  • In addition, serve as Manager, UCLA Travel Accounting; oversee accounting processes related to both the Express Reimbursement System and the Direct Billing system for the UC Travel Center.


  • Detailed working knowledge of IRS requirements as they pertain to travel and entertainment.
  • Excellent interpersonal skills to interact with all levels of staff, faculty, and administrators as well as suppliers and external regulatory agencies, using diplomacy and tact.
  • Ability to translate customer requirements into system functionalities that meet user needs.
  • Excellent ability to communicate complex technical and policy information in easily understood language.
  • Skill in setting priorities that accurately reflect relative importance of job position responsibilities.
  • Skill in identifying and solving problems associated with non-routine travel and entertainment transactions, using judgment in situations that require initiative and tact.
  • Skill in working as part of a team.
  • Ability to maintain confidentiality in dealing with sensitive issues.
  • Ability to work under conflicting priorities and a widely fluctuation workload.
  • Ability to defuse situations with dissatisfied customers; ability to explain and educate individuals regarding travel industry practices and policies.
  • Detailed knowledge of ethical standards as applicable to manage staff.
  • Demonstrated ability in using Internet File Transfers (FTP)
  • Excellent writing skills to write correspondence, performance evaluations, reports, and procedures.
  • Financial reporting skills sufficient to reconcile accounts and prepare budget documents.
  • Strong analytical ability to identify issues and develop solutions and to streamline processes.

Preferred qualifications:

  • Detailed working knowledge of University of California policies regarding travel and entertainment.
  • Working knowledge of one or more travel and entertainment expense management systems and their infrastructure.
  • Demonstrated working knowledge of the University's accounting system, intercampus procedures, and travel policies and procedures.
  • Knowledge of where to go within the organization, the campus, and the Office of the President to gain resolution of issues and problems.
  • Knowledge of University policies and federal agency regulations governing travel.
  • Advanced knowledge of travel rules and regulations.
  • Understanding visa entry guidelines for reimbursement.
  • Working knowledge of UC policies regarding allow ability of expenditures

This is initially a two-year fixed term position and provides the same benefits as a continuing employee; competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. UCLA offers an exceptional setting for professionals to gain exposure throughout the University and advance their careers accordingly. To apply, visit

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy,
UCLA is a Tobacco-Free environment. For more information, please view the policy at:

Another Source works with their clients, on a retained project basis, to maximize the recruiting process. For full application instructions and position description, please visit:

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